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UCCF Privacy Policy

UCCF is a Christian mission organisation, that exists to support the witness of Christian Unions (CUs) in the universities and colleges of Great Britain.

We are a Registered Charity No. 306137 and a company limited by guarantee registered in England and Wales No. 387932. Our Registered Office is Blue Boar House, 5 Blue Boar Street, Oxford, OX1 4EE.

For the purposes of this Policy, ‘us’, ‘we’ and ‘our’ refer to UCCF.

Data Protection Policy

UCCF is committed to a policy of protecting the rights and privacy of individuals in accordance with data protection legislation, as set out in the General Data Protection Regulation (GDPR). To ensure compliance with GDPR, UCCF has introduced a Data Protection Policy that reflects the requirements of the GDPR. All paid staff and volunteers who process data on behalf of UCCF are required to read the policy, and to strictly adhere to the principles and procedures of the policy.

UCCF’s data protection policy is supported by staff training, and operational and technical measures to ensure that staff are resourced to comply with GDPR.

Key Definitions

Who is responsible for Data Protection at UCCF?

All UCCF staff are responsible for ensuring that they comply with the GDPR. Overall responsibility for UCCF’s compliance with the GDPR rests with UCCF’s Company Secretary, and is administered through the Data Protection Officer (DPO). The DPO will recommend and undertake such measures that are deemed appropriate to ensure UCCF’s ongoing compliance with the GDPR.

How does UCCF collect data?

UCCF will collect personal data from a number of different sources, including:

How does UCCF use data?

UCCF keeps a data register, which contains a record of all the personal data UCCF presently processes. The record including the legal basis on which the data is processed, and how UCCF is protecting the rights of data subjects, and fulfilling their own obligations as controller. The data register is managed by the DPO, and reviewed on a regular basis to ensure that all processing is legal, and that our information is up-to-date and accurate.

Where UCCF staff handle personal data, they are required to inform the DPO of any planned change in their processing of data; this includes either the intention to cease processing data, or to undertake completely new data processing.

UCCF uses personal data in a wide range of business functions. Further information will be made available soon. In the meantime, if you have questions about our use of your personal data, you can contact us using the details given below.

Data Security

Appropriate operational and technical measures are in place to ensure compliance with the GDPR, and reviewed by the DPO on a routine basis. These include:

Sharing your information with Third Parties

We will not transfer your contact details to other charities or to other companies for their marketing purposes. We will not, without your consent, supply your contact details or other personal data to any third party outside UCCF except:

What are my rights as a data subject?

Unless subject to an exemption under the GDPR (for example – where we have a legal requirement to process the data) you have the following rights with respect to your personal data. This Privacy Policy and the way we use your personal data have been designed to uphold these rights:

UCCF’s legal basis for processing data

Where UCCF collects and processes personal data, we have provided a legal basis for why we are processing the data.

The legal bases are:

UCCF will communicate which on which basis we are processing your personal data through a privacy notice at the point of data collection. This legal basis is also recorded in our data register.

Contacting us regarding your personal data

As an individual, you have a right under data protection legislation to obtain information from us, including a description of the data that we hold on you. Should you have any queries concerning this, please contact us at the address below.

Our contact details for data protection matters

Universities and Colleges Christian Fellowship, Blue Boar House, 5 Blue Boar Street, Oxford, OX1 4EE
Email: dataprotection@uccf.org.uk
Telephone Number: 01865 253678

If you believe that UCCF has not complied with your data protection rights, you can complain to the Information Commissioner. For more information, visit www.ico.org.uk.

Changes to UCCF privacy policy

This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to UCCF. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the UCCF website to submit personal information to UCCF. If material changes are made to the Privacy Policy we will notify you by placing a prominent notice on the website.

This version – April 2018.


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